HR Insightful Data — 20-Minute Hiring Discussion
Version 1.3
About this notice
A limited conversation for job seekers and employers to discuss one hiring-related question.
Currently offered free of charge during a limited introductory phase.
GetRightFit Inc. is responsible for the personal information used to administer this session under the operational brand HR Insightful Data. Contact us at info@hrinsightfuldata.ca. Our email display name is Asmaa Ebrahimian | HR Insightful Data.
Mailing address
GetRightFit Inc.
4130-3230 Yonge Street
Toronto, ON M4N 3P6
Canada
Why we collect information
We collect limited information to check whether your request fits the session, communicate a decision, arrange and deliver an accepted session, send any agreed summary, and handle necessary follow-up or privacy requests.
The session addresses one general question about a hiring process. It does not provide recruitment, résumé review, candidate assessment, legal or other specialist advice, or guaranteed outcomes.
Who can participate
Participation in this initial stage is limited to people who are 19 years of age or older, reside in Canada outside Quebec, will be physically in Canada outside Quebec during the session, and have a general question about a hiring process for a role located in Canada outside Quebec.
Quebec is outside the scope of this initial stage. This is not a permanent exclusion or a commitment about future availability. Meeting these conditions does not guarantee acceptance or a session.
Initial messages to our official pages
To express interest, send only “Interested” to the official HR Insightful Data page on LinkedIn or Facebook. We may see your display name, account identifier or profile link, message date and time, message content, and profile information made visible by the platform. We use this information only to review your expression of interest, respond, manage availability and handle your privacy or stop requests. We do not use it to assess your profile or suitability for employment.
Do not send your question, résumé, files, sensitive information or information about another person in this initial message, or post personal information in comments. We provide this notice before requesting further information. Page messaging is not anonymous or a guarantee of confidentiality; platform processing may occur outside Canada.
An expression of interest is not operational consent for the session, marketing consent, a subscription, a waiting-list entry or a confirmed booking. Any later session request follows the existing eligibility and separate operational-consent process.
You can reply STOP, ask in ordinary words for messages to stop, or email info@hrinsightfuldata.ca. The founder will promptly stop further outreach about the discussion and close the inquiry; no reason or additional consent is required. Only a necessary response to your privacy request, complaint or legal obligation may follow. A minimal restricted stop instruction may be kept under the existing retention rules to respect your choice, not as a marketing list.
There are four sessions in total across both platforms, not four per platform. Once capacity is filled, we stop or amend both calls to action and do not maintain a waiting list. Any later inquiry receives only a limited capacity-closed response, unless you ask a privacy question or request messages to stop.
Required and optional information
For a session request through the approved form, we require your first name, email address, job-seeker or employer route, confirmation that you are 19 years of age or older, province or territory of residence, confirmation that you will be in Canada outside Quebec during the session, province or territory relevant to the role, one short general question, scope acknowledgment and operational consent. We do not request your date of birth, identity documents or a separate age-band response.
Google Calendar may also request your first name, last name, email address and selected time when scheduling.
You may email a practical accessibility request if needed. Do not send a diagnosis or medical documents. No formal feedback questionnaire, rating or feedback consent is collected during this initial stage.
Information you must not provide
Do not upload, email, paste, read out or screen-share résumés, identity documents, candidate information, medical or immigration records, legal-case details, confidential workplace documents, or identifying information about third parties.
Do not name a particular candidate, employer, client or other organization in your question or discussion. Necessary personal contact information belongs only in the designated operational fields.
If unnecessary information is received, we will restrict its use and access and assess removal, subject to any obligation to preserve relevant records.
Tools used
We use Titan Professional Email for operational correspondence and privacy requests, Google Forms for requests, Google Calendar for scheduling, and Google Meet for sessions. We also use the official HR Insightful Data LinkedIn Page inbox and Facebook Page Messenger inbox to receive and respond to initial expressions of interest.
These services may process connection, device, account, security and usage information under their applicable terms and privacy practices. We do not request unnecessary technical or sensitive information from you.
The scheduling link is sent directly, but it must not be treated as technically private or confidential. Do not forward it or place sensitive information in booking fields. Receiving or using the link does not establish eligibility or guarantee a session.
Processing outside Canada
Information is not guaranteed to remain in Canada. Titan, Google, LinkedIn, Meta and their service providers may store, process or access information outside Canada, including through technical support and security operations.
Information processed in another country may be subject to that country’s laws and lawful access by its authorities. GetRightFit Inc. remains responsible for appropriate safeguards and arrangements for processing performed on its behalf.
You may contact info@hrinsightfuldata.ca with questions about these arrangements. If you do not wish to use this processing arrangement, do not send a page message or submit the form or scheduling information. We cannot promise an alternative delivery method.
Who can access information
Asmaa Ebrahimian, the founder, is the sole operational user of the two official page inboxes and handles replies on behalf of HR Insightful Data and GetRightFit Inc. The inboxes are not shared with other offices. Service providers may process information under their own applicable practices. Access to other operational records remains limited to the facilitator and specifically authorized personnel or technical support where necessary for their functions.
Operational records include contact details, request status, consent, the initial question, limited notes and any individually delivered summary. A summary linked to your email remains personal information even if it does not contain your name.
Identifiable operational records will not be transferred into product learning or marketing materials. Only genuinely nonidentifying, combined observations about the process may be used for internal improvement. We will not create case profiles or use identifiable quotations. Removing a name alone does not make information anonymous; observations will be generalized or omitted where the small group creates a reidentification risk. No public testimonials or marketing use are authorized.
Recording and artificial intelligence
Recording, automated transcription and AI note-taking are not authorized for this session. Please do not record the session or introduce a recording, transcription or AI meeting assistant.
We will not submit your page messages, screenshots, account identifiers, request, contact information, notes, summary or other actual participant information to ChatGPT or another AI assistant for processing. This restriction concerns our session workflow. It is not a claim that service providers use no automated security, spam-prevention or technical processing. We do not use AI drafting or reply assistants on actual audience messages, or forward them to AI office chats.
Retention and deletion
Initial page inquiries follow the existing operational retention rules. Rejected, withdrawn, capacity-closed or otherwise closed inquiries, including their accessible message content and account details, are deleted within 30 days after closure, subject to the preservation exceptions below. For an accepted session, initial-message content follows the session-content period below. Only a minimal stop or consent record, where necessary, follows the existing maximum 12-month period; full message threads are not kept as minimal records.
Rejected or cancelled requests: contact information and request content are deleted within 30 days after closure.
Session questions, limited notes and summaries: deleted within 30 days after the agreed summary is sent or the session closes, whichever is later.
Minimal consent and completion records: retained for no more than 12 months after closure and removed sooner when no longer needed. These are not copies of the full request or session content.
Genuinely anonymous findings: reviewed 12 months after the initial stage ends and deleted if no longer needed or if a reidentification risk is identified.
Relevant records subject to a complaint, open request, security incident or legal preservation obligation are retained for that purpose until the matter is resolved or the obligation ends. Routine deletion resumes when permitted.
We delete accessible records under our control and use available provider deletion controls. We cannot verify or guarantee immediate or complete erasure from all provider backups, security logs or other provider-controlled records. Such records remain subject to the providers’ applicable retention practices and legal obligations. Deletion from our systems does not delete copies you have received or retained. This limitation also applies to LinkedIn and Meta message systems, recipient copies and provider-controlled retention. Deleting a message from our accessible inbox does not guarantee deletion from all platform systems.
Your choices and privacy questions
You may stop participating or request access, correction, deletion or withdrawal of consent by emailing info@hrinsightfuldata.ca. We may use proportionate steps to verify your identity and will respond under applicable requirements and explain any limits on the request.
Withdrawal may prevent us from arranging or continuing a session. Truly anonymous information cannot be linked back to you for removal. You may raise a question or complaint with us or the applicable Canadian privacy regulator.
Operational consent does not authorize marketing, public quotations, recording, automated transcription, formal product feedback collection or AI processing of your participant information.